Privacy Policy

Welcome to https://sigmoidal.io/ ("Site", “Sites”), hosted by Sigmoidal LLC ("Sigmoidal", "we", "us" and/or "our"). Sigmoidal provides enterprise-dedicated AI Consulting, AI Software Development, and next-generation AI Knowledge Assistant ("Services"). This Privacy Policy describes how we handle and protect your personal data in connection with Sigmoidal's business activities, like conferences and events, client services, and on websites, applications, and communications that post a link to this Privacy Policy (collectively, "Services"), in our capacity as data controllers.

Throughout this Privacy Policy, "personal information" or "personal data" refers to any information that is unique to an individual, such as name, address, email address, phone number, IP address, and other information that can reasonably identify an individual. Please see our Terms of Use for more information about our online terms and policies in general.

If you are located in the European Economic Area ("EEA") or the United Kingdom ("UK"), this entire Privacy Policy applies to you. However, please see the Section titled "Customers, Site Visitors and Event Attendees in the EEA or the UK.", which will provide more detailed information about which rights you have regarding processing your personal data.

Similarly, for users in California, we currently act as a 'data controller' and are subject to the California Consumer Privacy Act when we collect and process personal data or information. This is further explained below.

We recommend that you read this Privacy Policy and our Cookie Policy carefully, as both provide important information about your personal information and your rights under the law. If you have any questions, comments, or concerns regarding this Privacy Policy, our Cookie Policy and/or our data practices, or would like to exercise your rights, do not hesitate to contact us at privacy@sigmoidal.io or see our information below.

Contact us

Sigmoidal is a Delaware corporation with the following contact information:

Sigmoidal LLC
757 3rd Ave.
New York, NY 10017
privacy@sigmoidal.io

Information we collect

Sigmoidal collects personal data in the course of its business activities, including in connection with some services. We also collect personal data on certain areas of the Sites when you register for or apply for jobs through the Sigmoidal Careers Page, register for Sigmoidal newsletters and alerts, sign up for meetings, conferences, and events, and/or participate in public user posting areas (such as bulletin boards, discussion forums, and surveys). The personal data collected varies and may include information that you provide, such as your name, mailing address, e-mail address, telephone number, fax number, and background information required to apply for a job.

We may also automatically collect information about the devices you use to interact with our Sites. The information we automatically collect may include IP address, device identifier, web browser, and browsing information collected through cookies, web beacons, pixels, clear gifs, and other similar technologies (collectively “Cookies and Other Tracking Technologies”) on our Sites. We may also automatically collect information about how you use the Sites, such as what you have searched for and viewed on the Sites. The information automatically collected may be associated with a unique identifier and any other personal data you have provided.

Sigmoidal may also collect personal data about you from third parties, such as data brokers or aggregators, in the course of its business activities, including in connection with some services. This includes demographic, professional, and other publicly available online information. We may combine this data with the existing information we have about you or use it independently for the purposes of our benchmarking and data analytics activities (e.g., analysis of recruiting practices across an industry). We will always seek to confirm that the third party has provided transparent information about its use of this data, including its disclosure to third parties like Sigmoidal, in compliance with applicable law.

To Whom Does This Policy Apply

This Privacy Policy applies to:

Site Visitors: visitors to our Site, including those who may also opt-in to receive commercial communications from Sigmoidal, sign up for meetings through, e.g., a third-party Calendly.com form, and apply for jobs through the Sigmoidal Careers Page.
Event Attendees: Sigmoidal hosts and/or sponsors conferences and is an active participant at many other conferences, summits, and additional events (collectively, "Events"), and collects personal information from individuals when they attend (or register to attend) Events.

Children's Privacy

Sigmoidal does not knowingly collect information from children under the age of 16. If you are under the age of 16, please do not submit any personal data through the Platform. We encourage parents and legal guardians to monitor their children's Internet usage and to help enforce our Privacy Policy by instructing their children never to provide personal data on our Platform without their permission.

If you have reason to believe that a child under the age of 16 has provided personal data to Sigmoidal through our Site, please contact privacy@sigmoidal.io, and we will endeavor to delete that information from our databases.

Use of information

Sigmoidal uses your personal data to fulfill your requests for information, process your requests to participate in conferences and events, personalize content that you view or receive on the Sites, evaluate and improve our services, distribute newsletters and alerts to you, recruit and evaluate job applicants, analyze the Sites’ performance and functioning, prevent fraud, enforce our terms of use, comply with all applicable laws, enforce Sigmoidal's agreements, and accomplish other purposes you may initiate or request. In some situations, the collection of personal data may be required for the operation of the Site, or we may use it in the course of our business activities, including in connection with some services. We may combine and/or analyze personal data to evaluate and offer content and services most relevant to you. We may keep any of your personal data on file and use it to contact you.

Sigmoidal and its service providers may use first and third-party Cookies and Other Tracking Technologies, including web beacons, to manage our Site and our services and collect analytics about how you use them. Sigmoidal and its service providers may collect information about whether you open or click any links in the knowledge, research, or event communications that we send to you. The information provided throughout this Privacy Policy about cookies also applies to these other tracking technologies. Please refer to our Cookie Policy for more details regarding our use of Cookies. Our Sites do not track you by collecting personal data about your online activities over time and across third-party websites or online services. Accordingly, we do not alter our data collection and use practices in response to “do not track” signals transmitted from web browsers.

Use of information collected via mobile devices

In connection with our mobile sites, Sigmoidal may use third-party service providers to analyze user activity to fix errors, monitor usage, and improve the performance of the mobile version of the site. For example, Sigmoidal can access reports on some of browsing patterns, including information about the type of device used, articles accessed, and other events occurring within our mobile version of the site.

Sigmoidal also receives reports on specific errors occurring within the mobile version of the site. We do not share your viewing history with other users or any external third parties (i.e., persons or entities that are not affiliates or third-party service providers of Sigmoidal).

The legal basis by which we process your personal data

Our processing of your personal data for the purposes mentioned above is based:

in part, on our legitimate interests in promoting and protecting Sigmoidal, recruitment, and providing our services;
in part, on your consent, for example, if you register for our newsletters or alerts, sign up for meetings through, e.g., a third-party Calendly.com form, or for business purposes that support web operations such as understanding and enhancing the quality of your experience on our site;
in part, to comply with the law, when certain information is necessary to satisfy our legal or regulatory obligations.

Disclosure of personal data: data recipients and international data transfers

Personal data collected in the course of Sigmoidal business activities, including in connection with some services, as well as on the Site, may be transferred from time to time to Sigmoidal subsidiaries and their personnel across our organization, as well as to our third-party service providers located throughout the world, including in countries where the local law may grant you fewer rights than you have in your own country. Additionally, the Sites may be viewed and hosted by Sigmoidal and our third-party service providers anywhere in the world. Where required by law, we have put in place legal mechanisms designed to ensure adequate data protection of your personal data that is processed by Sigmoidal subsidiaries, affiliates, and third-party service providers, including the transfer of your personal data to countries other than the one in which you reside. If you would like more information about these legal mechanisms, which may include the EU’s Standard Contractual Clauses, please contact us at the address above. By using any of the Sites and providing information on any of them, you voluntarily consent to such trans-border transfer and hosting of such information.

Sigmoidal will not intentionally disclose or transfer (and will take reasonable steps to prevent the unauthorized or accidental disclosure of) your personal data to third-parties without your consent or as otherwise permitted by law, whether for such third-parties' own marketing purposes or otherwise, except as follows. Sigmoidal may provide access to your personal data to third-party service providers engaged by Sigmoidal to provide services related to the Sites as well as related to Sigmoidal's business activities, including in connection with some of our services. We maintain processes designed to ensure that any processing of personal data by third-party service providers is consistent with this Privacy Policy and protects the confidentiality, availability, and integrity of your personal data.

We also may share your personal data with third-party service providers who perform services and functions on our behalf to support our interactions with you, including, for example, processing recruitment materials, administering surveys or contests, or communicating with you.
In addition, we may disclose information about you:

If we are required to do so by law or legal process;
To law enforcement authorities or other government officials;
When we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity;
If disclosure is necessary to protect the vital interests of a person;
To enforce our Terms of use;
To protect our property, services, and legal rights;
To prevent fraud against Sigmoidal, our subsidiaries, affiliates and/or business partners;
To support auditing, compliance, and corporate governance functions; or
To comply with any and all applicable laws.

In addition, we may disclose or transfer your personal data in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.

User forums

You should be aware that whenever you publicly disclose information online, that information could be collected and used by others. Sigmoidal is not responsible for any action or policies of any third parties who collect information that users publicly disclose in any such forums on the Sites.

Link to third party sites

Sigmoidal may provide links to third party websites or information as a service to our users. If you use these links, you will leave our Site. Such links do not constitute or imply an endorsement, sponsorship, or recommendation by Sigmoidal of the third party, the third party website, or the information contained therein, and Sigmoidal shall not be responsible or liable for your use thereof. Such use shall be subject to the terms of use and privacy policies applicable to those sites.

Security

Sigmoidal has implemented generally accepted standards of technology and operational security to protect personal data from loss, misuse, alteration, or destruction. Only authorized Sigmoidal personnel and third party service providers are provided access to personal data, and these employees and service providers are required to treat this information as confidential. Despite these precautions, however, Sigmoidal cannot guarantee that unauthorized persons will not obtain access to your personal data.

Data retention

Sigmoidal retains personal data, as necessary, for the duration of the relevant business relationship.

We may also retain personal data for longer than the duration of the business relationship should we need to keep it to protect ourselves against legal claims, use it for analysis or historical record-keeping. If you request that we delete your personal data, Sigmoidal will make reasonable attempts to delete all instances of the information in its entirety. For requests for access, corrections, or deletion, please refer to the “Your Rights” section of this Privacy Policy.

Sigmoidal Recruitment Privacy Notice

Through the Sigmoidal careers page, which is a part of our site, you can apply for positions with Sigmoidal. The Sigmoidal Recruitment Privacy Notice describes more in detail how Sigmoidal and our subsidiaries and affiliates handle and protect the personal data that we collect in connection with the recruitment process. We are committed to respecting your privacy and protecting your personal data. In case of a conflict between this Privacy Policy and applicable law, applicable law will govern.

This Sigmoidal Recruitment Privacy Notice only applies to the personal data of job applicants, potential candidates for employment or partnership, and those who participate in our recruiting programs and events. By submitting your personal data to us, you acknowledge that:

You have read and understood this Privacy Policy and agree to the use of your personal data as set out herein.
Your personal data may be transferred and processed worldwide, including in countries that may not be deemed to provide the same level of data protection as your home country, for the purposes and in the manner specified in this Privacy Notice.
You are not required to provide any requested information to us, but your failure to do so may result in our not being able to continue your candidacy for the job for which you have applied.
All of your representations are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.
This Privacy Notice does not form part of any contract of employment offered to candidates hired by Sigmoidal.

We collect and use your personal data for legitimate human resources and business management reasons, including:

identifying and evaluating candidates for potential employment, as well as for future roles that may become available;
maintaining records in relation to recruiting and hiring;
ensuring compliance with legal requirements, including those relating to public health and workplace safety;
fostering our diversity and inclusion programs and practices;
if you receive an offer from us, conducting background checks, including, to the extent permitted by applicable law, criminal history checks;
protecting our legal rights to the extent authorized or permitted by law; and
protecting the workplace and communicating with medical professionals, law enforcement, or other public authorities in the event of an emergency or public health event, such as when the health or safety of you or one or more individuals may be endangered.

We may also use your personal data for Sigmoidal analytics purposes, including in aggregated/pseudonymized form, to improve our recruitment and hiring process and augment our ability to attract successful candidates.

Your rights

Where granted by applicable law, you may have the right to request access to the personal data that we have collected about you for the purposes of reviewing, modifying, or requesting deletion of the data. You may also have the right to request a copy of the personal data that we have collected about you and to have any inaccuracies in that data corrected. In certain circumstances, you may also request that we cease processing your personal data.

If you would like to make a request to access, review, or correct the personal data we have collected about you, please contact us at privacy@sigmoidal.io. To help protect your privacy and security, we will take reasonable steps to verify your identity before granting access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. Different laws may prevent us from providing access to your personal data or otherwise fully complying with your request depending upon the circumstances and the request, such as, for example, where producing your information may reveal the identity of someone else. We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or deny your requests where they may be manifestly unfounded, and/or excessive, or otherwise objectionable or unwarranted under applicable law.

In addition, and where granted by local law, you have the legal right to lodge a complaint with a competent data protection authority.

Unsubscribe

If you have registered for Sigmoidal newsletter or alerts, or you receive invitations to survey or events from Sigmoidal and you prefer not to receive future email or other communications from us, please review the contact us at privacy@sigmoidal.io.

Customers, Site Visitors and Event Attendees in the EEA or the UK.

If you are located in the EEA or the UK and you are a Site Visitor or Event Attendee, and wish to exercise any of the rights set out above, you may contact us at privacy@sigmoidal.io using the term "DSR" as your email subject line.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights) unless your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request under those circumstances.

If we cannot reasonably verify your identity, we will not be able to comply with your request(s). We may need to request specific information from you to help us confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. Note that this is especially true when you engage a third party to assist you in exercising your rights.

We will respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated as required by law. In addition, we will always balance your rights against those of other data subjects in connection with any requests, and in some cases this may require us to redact our responses or deny a request.

If you no longer wish to receive our marketing/promotional information, we remind you that you may withdraw your consent to direct marketing at any time directly from the unsubscribe link included in each electronic marketing message we send to you. If you do so, we will promptly update our databases, and will take all reasonable steps to meet your request at the earliest possible opportunity, but we may continue to contact you to the extent necessary for the purposes of providing our Services.

Finally, you have the right to make a complaint at any time to the supervisory authority for data protection issues in your country of residence. We would, however, appreciate the chance to address your concerns before you approach the supervisory authority, so please contact us directly first.

Your California privacy rights

If you are a California resident under the age of 18, and a registered user of any of the Sites where Sigmoidal Privacy Policy is applicable, California Business and Professions Code Section 22581 permits you to request and obtain removal of content or information you have publicly posted. To make such a request, please send an email with a detailed description of the specific content or information to privacy@sigmoidal.io. Please be aware that such a request does not ensure complete or comprehensive removal of the content or information you have posted and that there may be circumstances in which the law does not require or allow removal even if requested.

As required by the California Consumer Privacy Act (CCPA), this Privacy Policy describes the categories of personal data collected, processed, and disclosed by Sigmoidal, the categories of sources for that data, and the business or commercial purposes for which that data is collected, processed, and disclosed. In addition, under California law, you may have the right (up to two times in any 12-month period) to request more information about Sigmoidal's collection, use, disclosure, and sale of personal data about you including:

The categories of personal data about you that we have collected in the preceding 12 months and the categories of sources of that information,
The categories of sources from which we have collected that information in the preceding 12 months,
The commercial or business reason(s) we have collected, used, disclosed, or sold that information, and
The categories of third parties to whom we have disclosed or sold that information in the preceding 12 months.
In addition, upon receipt of a verifiable request from you establishing your identity, you may have the right to know about the specific pieces of personal data that we have collected about you and/or shared with third parties in the preceding 12 months.

You may also have the right to request deletion of personal data about you that we have collected or maintain, which we will honor subject to certain limitations set forth in California law. When we process your request, we require you to provide certain personal data about you in order to verify your identity in accordance with requirements under CCPA. This may include your first and last name, email address, physical address, telephone number, and information about your relationship with us or other information needed to verify your identity. Sigmoidal will not discriminate against you based on your exercise of any of these rights.

Consent; changes to Privacy Policy

By visiting and using the Sites, you consent to the collection, use, and storage of your personal data by us in the manner described in this Privacy Policy and elsewhere on the Site. We reserve the right to make changes to this Privacy Policy from time to time.